ADMINISTRATIVE CLERK PRODUCTION: ORGANISATIONAL DESIGN AND SERVICE EXCELLENCE REF NO: DHS10/09/2026

SALARY : R237 453 per annum (Level 05)
CENTRE : Head Office (East London)
REQUIREMENTS : National Senior Certificate, NQF level 4 with no experience. Knowledge of
office administration procedures and record management, confidentiality and
handling of official information. Good communication skills (written and
verbal) and computer literate. Ability to work in a team and with
collaborations, attention to detail, time management and customer care.
DUTIES : Provide clerical support to the unit. Draft routine memoranda, letters,
submissions and administrative reports. Maintain registers, filling systems
and administrative records for the unit. Photocopy, scan, print and distribute
documents as required. Follow up on outstanding documents and provide
feedback to the supervisor. Render records and information management
support services to the unit. Open, update and maintain physical and
electronic files in line with records management requirements. Capture and
update information relating to structures, job descriptions, job evaluation and
service excellence activities. Maintain databases, spreadsheets and tracking
tools for the unit. Retrieve records and provide information to officials when
required. Ensure safekeeping and confidentiality of official records. Provide
logistical and secretariat support. Arrange meetings, venues, attendance
registers and related logistical requirements. Prepare and distribute agendas,
meeting packs and supporting documents. Records minutes, decisions and
action items during meetings when required. Follow up on action items and
update tracking registers. Render support with the coordination of workshops,
awareness sessions and stakeholder engagements. Provide general office,
procurement and stakeholder support. Render support with requisitions,
stationery requests and basic procurement administration. Receive and direct
enquiries from internal and external stakeholders. Maintain office equipment
usage records and report faults to the relevant unit. Render support in the
circulation, signing and filing of job descriptions, plans, reports and
submissions. Compile routine administrative updates for the supervisor.
ENQUIRIES : Contact Mr M. Kana at 071 606 8112 / Mrs N. Mhlawuli at 071 606 5941/ Mr
M. Sangqu at 071 606 7842
E-Recruitment enquiries: e-recruitment@ecdhs.gov.za